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Stop Losing Bookings — TABLAB for Aesthetic Clinics
Built for UK Aesthetic Clinics

Your clinic is already getting enquiries.
Most of them are going cold.

It is not a marketing problem. The leads are coming in — through Instagram, WhatsApp, your website, and paid ads. The problem is what happens next. Most clinics reply too slowly, follow up once, then move on. That is where the revenue disappears.

See How Many Bookings You're Losing → See How It Works
Right now, an enquiry sent to your clinic after 6pm will wait until tomorrow. That lead books elsewhere tonight.
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The Cost of Slow Replies

What 10 missed leads per week costs your clinic.

4–8h
Average clinic response timeBy that point, most leads have already booked elsewhere.
~60%
Leads lost to slow responseMore than half of enquiries go to the first clinic that replies.
£250
Average treatment valueBotox, fillers, and skin treatments in London average £200–£300.
<10s
Our response timeEvery enquiry — Instagram, WhatsApp, website, paid ads — replied to in under 10 seconds.
Monthly revenue you are leaving behind
Enquiries per week~20 (typical London clinic)
Lost to slow or no response~12 leads (60%)
Average treatment value£250
Lost per week£3,000
Lost per month£12,000+
The Problem

Where your clinic loses bookings every single week.

⏱
Slow replies

The average clinic takes 4–8 hours to respond. By then most leads have already booked somewhere else. Speed-to-lead is the single biggest driver of conversion.

🌙
After-hours silence

Most aesthetic enquiries arrive between 7pm and 10pm. That is when your team is unavailable — and your competitors' systems are not.

🔁
One follow-up then nothing

Most clinics follow up once. A structured 3-stage sequence recovers 30–40% of leads who did not book on first contact.

💸
Wasted ad spend

You paid for the lead. The ad worked. The enquiry arrived. Then it went cold. That is not a marketing problem — it is a systems problem.

📋
Receptionist overload

Your team handles 40+ tasks a day. Consistently following up every enquiry is not realistic alongside running a busy clinic.

📊
No visibility

You cannot see how many leads came in, how many went unanswered, or which channel is actually driving your bookings.

The Difference

What changes when every lead is handled instantly.

SituationWithout usWith TABLAB
Enquiry comes in at 9pmNo reply until tomorrowReplied in <10 seconds
Lead asks "is Botox painful?"Waits for staff to respondAI answers + sends booking link
Lead does not book first timeForgotten — no follow-up24h + 48h auto follow-up fires
Instagram DM enquirySeen during next scrollInstant AI reply via ManyChat
WhatsApp message at 10pmManual reply when freeAI responds in 2–3 seconds
Paid ad lead clicks throughForm submitted, no responseInstant reply, tracked to the ad
Monthly lead reportingNo visibilityLive dashboard — all channels
See it in action — tap a channel
‹
G
Glow Clinic London
Active now
Hi! I saw your post about Botox. How much does it cost? 😊
09:47 PM
Hi! Thanks for reaching out 😊 Botox at Glow Clinic starts from £180 for one area. Most clients treat 2–3 areas. We also offer a free consultation first so you can chat with our practitioner before committing. Want to book one? 👇
09:47 PM · AI · <8s
That's great, is it painful?
Most clients say it is very comfortable — just a tiny pinch that is over in seconds. We use ultra-fine needles and can apply numbing cream beforehand if you are sensitive 😊
09:48 PM · AI · <6s
➤
Instagram DMs
Every DM answered in under 10 seconds.

When someone DMs your clinic on Instagram, our AI replies instantly — answering questions about pricing, treatments, and what to expect, in your clinic's tone. It then sends your booking link when the moment is right.

<8s
Response time
24/7
Always on
100%
Leads captured
How It Works

Live in days. No tech knowledge needed.

01
We set everything up

We connect your channels, write your AI responses in your clinic's tone, and test everything before going live. You approve every message. You do not touch a single thing.

Done for you
02
AI handles every enquiry

Every lead from Instagram, WhatsApp, your website, email, or a paid ad gets an instant personalised reply in under 10 seconds — including after hours and weekends.

<10 seconds
03
You see every booking

A live dashboard shows every lead, every channel, every booking, and the revenue recovered. You know exactly what the system is doing — and what it is making you.

Full visibility
Live Demo

Every lead tracked. Every channel visible. All in one place.

This is exactly what your clinic dashboard looks like from day one. Every enquiry — through Instagram, WhatsApp, your website, email, or a paid ad — is captured automatically and shown here in real time. Click anything to explore.

TB
Glow Aesthetics London — Live Dashboard
Live
May 2026
Dashboard
All leads
Bookings
Paid ads
Enquiries
84
+23% vs Apr
Bookings
47
56% rate
Revenue
£11,750
+£3,200
Response time
8s
avg
From paid ads
21
Meta + Google
Enquiries vs bookings
Hover bars for conversion rate · switch views
Weekly data.
Where clients come from
Click any row or chart segment to filter leads
Instagram 32%, Paid Ads 25%, WhatsApp 24%, Website 11%, Email 8%.
Booking funnel
Click any stage
All 84 enquiries captured automatically across every channel — nothing missed.
Every lead — all channels
Click any row to read the full AI conversation · filter by status or click a channel above
ClientChannelTreatmentStatusDateValue
Results

What this looks like for a real clinic.

Case Study — Glow Clinic, London
"We were getting 25 enquiries a week and booking maybe 6. Now we're booking 14."

Glow Clinic was running paid Instagram ads, getting steady enquiries, but converting less than 25% of them. Slow replies, no follow-up process, and no visibility on what was happening to leads after they arrived.

After going live with TABLAB's system, every DM gets an instant AI reply. Leads who do not book receive two follow-up messages. Bookings more than doubled in the first month.

"I did not realise how many leads I was losing until I could actually see them. The dashboard alone changed how I think about our marketing."
— Clinic Owner, Glow Clinic London
* Results based on simulated system demo. Individual results may vary.
Response time
6 hours<10s
Weekly bookings
6/week14/week
Lead conversion rate
24%56%
Monthly revenue recovered
+£5,200
After-hours leads handled
0%100%
Common Questions

We have heard the hesitations.

"We already use Fresha or Phorest." +
Our system works alongside your existing booking platform — it does not replace it. We handle the front-end enquiry and response. When a lead is ready to book, we send them to your Fresha or Phorest link. Zero disruption to your current setup.
"We have a receptionist who handles enquiries." +
Your receptionist cannot respond in 10 seconds at 10pm on a Sunday. Our system covers the gaps — after hours, weekends, and high-volume periods — so your team can focus on in-clinic care instead of chasing leads.
"We tried chatbots before and they felt robotic." +
The responses we build are written specifically for your clinic — your tone, your treatments, your brand. We use GPT-4o, which produces genuinely natural replies. Most leads do not realise they are talking to AI until they are already booked.
"We are too busy to set this up right now." +
Setup takes us 3–5 days and requires less than an hour of your time. You do not build anything. We connect your channels, set up the responses, test everything, and hand you a working system. While you are busy — your leads are being handled.
"What does it actually cost?" +
£150 per month retainer, plus £20 per confirmed booking. There is no setup fee and no long-term contract. If the system recovers just one additional £250 treatment per week, it pays for itself four times over.
The Process

What happens after you fill in the form.

📋
Free Audit Call

20 minutes. We review your current enquiry flow and show you exactly where bookings are being lost.

🎯
Live System Demo

We show you the system running live — AI responding to real enquiries in under 10 seconds, across all channels.

⚙️
Setup in 3–5 Days

We build everything for your clinic — your tone, your treatments, your booking link. You approve it, we go live.

📈
More Bookings

Within the first month you will see recovered leads in your live dashboard — and the revenue that came with them.

Pricing

Simple pricing. No surprises.

Monthly retainer
£150/month
Full system — all channels connected, AI responses configured, dashboard live, ongoing support included.
✓All channels (Instagram, WhatsApp, Website, Email, Paid Ads)
✓AI responses written in your clinic's tone
✓3-stage automated follow-up sequence
✓Live clinic dashboard — real-time data
✓Monthly performance review included
✓No minimum contract — cancel anytime
Per confirmed booking
£20/booking
Only charged when a lead confirms a booking. If the system does not generate bookings, you only pay the retainer.
Example — 10 bookings at £250 avg
Monthly retainer£150
10 bookings × £20£200
Total cost£350
Revenue recovered£2,500
No setup fee · No long-term contract · Live within 3–5 days
✦
First 2 clinics onboarded this month get a completely free 2-month trial. No retainer, no booking fees, no commitment. We set everything up and you see the results first.
Get Started

See how many bookings
you are losing.

Fill in the form and we will review your clinic's current enquiry flow. In a free 20-minute call, we will show you exactly where bookings are slipping — and what it is costing you per month.

✦
No pitch. No obligation.
This is a diagnostic call, not a sales call. You get a real answer about your conversion gaps — whether you work with us or not.
⚠
Limited availability.
We onboard a maximum of 3 new clinics per month to ensure every setup gets full attention.
Current Setup
Pain Points
What challenges are you facing? (Select all that apply)

We will be in touch within 24 hours to book your call.

Form sends directly to bilal@tablabagency.com via Formspree · Add tablabagency.com to your Formspree allowlist to activate

✦
You're in.

We will review your clinic details and be in touch within 24 hours. Get ready to see exactly what your missed leads have been costing you.

Ready to recover your missed bookings? Let's talk.
bilal@tablabagency.com

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